Electronic filing saves the forests

With paperless trade fast becoming
a reality, Core Freight Systems is
increasingly catering for its clients’
changing needs – and at the same
time contributing to ‘greening’ of the
environment.
“With CoreDocs we have extended
our original document imaging
concept from providing an application
for archiving on a historical basis to
facilitating the real-time filing of all
documents required for the complete
processing of a shipment file,” says
head of customer support, Glenn
Lawson.
“We envisage an environment
where a “document controller”,
possibly the traditional channel
controller, will automatically upon
receipt electronically file all relevant
supporting documentation pertinent to
the file, either as input to the further
processing or as evidence of work
completed. This includes e-mail
correspondence, excel spreadsheets,
proof of deliveries, in fact any data
you wish to record against a file. Any
data received electronically need not
be printed but can be sent direct to the
filing system which is automatically
created upon the original file
registration within CoreFreight.”
To ensure the efficient processing of
any hardcopy documents which need
to be stored, a set of barcodes may be
printed at the time the file is opened in
the application, says Lawson. These
barcodes may be used in the scanning
and input process to ensure complete
accurate filing of all documents under
appropriate headings, either by using
them as leadsheets on a batch of
papers loaded in a document scanner
or input via a handheld barcode
scanner. “Master data documents are
also addressed in the functionality
and, for example, the signed/approved
credit application can be filed against
a debtor file in CoreFreight,”
says Lawson.