An exciting opportunity exists for an Operations Coordinator within the petroleum industry, offering a clear succession plan for future growth. This role is ideal for a driven individual looking to gain hands-on operational exposure, support day-to-day coordination across fuel logistics and supply activities, and develop into a leadership position over time. If you are eager to learn, take ownership, and build a long-term career in a fast-paced, regulated environment, this role offers strong development and progression potential.
An exciting opportunity is available for an Operations Coordinator supporting distribution operations across Africa. This role is ideal for a detail-oriented professional who thrives in a fast-paced logistics environment, coordinating cross-border movements, supporting operational teams, and ensuring smooth execution across multiple regions. It offers valuable exposure to large-scale distribution networks and the opportunity to grow within a dynamic, operationally driven business.
Responsibilities:
- Receive, capture, and schedule customer fuel orders via the online portal for term, cash, and COC customers.
- Manage proforma invoicing, proof of payment, and supplier ordering prior to release of lifting slips.
- Coordinate the ordering, receipt, and distribution of lifting slips to transporters and customers.
- Plan and schedule fuel deliveries for customers and depots based on dip readings and ATG data.
- Liaise with transporters to confirm delivery capacity, issue loading documentation, and monitor delivery progress.
- Provide regular delivery updates to customers via email, WhatsApp, or telephone.
- Maintain accurate daily records of orders, payments, reconciliations, and supplier transactions.
- Log and follow up on equipment faults and maintenance issues with suppliers, ensuring resolution.
- Manage transporter relationships to ensure compliant, on-time deliveries.
- Handle operational queries on a 24-hour on-call basis when required.
- Ensure compliance with SHERQ policies, procedures, and incident reporting requirements.
- Prepare daily planning and operational reports and liaise closely with senior management.
Requirements:
- Matric qualification is essential.
- A tertiary qualification in Supply Chain Management or a related field is preferred.
- A minimum of three years’ experience within the road freight and petroleum industries, with exposure to ERP systems.
- Demonstrates strong problem-solving skills and an ability to think creatively.
- Ambitious and motivated to grow within a structured succession plan.